I. WHAT IS DAILY TIME RECORD AND WHAT IS ITS PURPOSE?
Daily Time Record (DTR) is the process of monitoring and organizing time information. Far from just being a way to monitor the attendance of an employee, having a DTR system allows a company to effectively manage its employees by providing adequate data.
Take note that most companies, even government offices, require duly accomplished DTRs for salary and compensation audits. This is because having an ineffective system for daily time record can disrupt payroll systems, increase paperwork, and impede accurate productivity computation, according to PhD Essay.
To provide accurate data, DTR systems are divid
ed into two processes; Identity Registration and Monitoring.
Identity Registration focuses on authenticating identities using devices such as fingerprint scanners and information sheets before consolidating these into a database.
Monitoring aims to provide management insight through clear data on employee behavior.
II. TYPES OF DTR SYSTEMS
From logbooks to computerized daily time records, choosing the right DTR systems can boost employee productivity as well as company security.
MANUAL DTR
Traditional or Manual DTR usually employs the use of timecards and logbooks to manually jot down time information. These are commonly used by small companies that only have a handful of employees.
COMPUTERIZED DTR
Similar to manual DTR, employees use PINs or Passwords to manually enter time information into management software utilizing computers or tablets.
ACCESS CARD DTR
Access Card DTR is commonplace in medium to large-scale companies. It usually employs magnetic stripes or RFID to store data on cards or badges. These cards correspond to a particular identity and are used to automatically record time information.
BIOMETRICS-ENABLED DTR
Biometrics-enabled DTR is commonly used in large-scale companies that have 500 or more employees. Usually uses technology such as facial recognition for information gathering and access control.
III. HARDWARE-BASED DTR VS SOFTWARE-BASED DTR
DTR systems can also be divided into two distinct categories; Software-based and Hardware-based.
HARDWARE-BASED DTR
A DTR system is hardware-based when the storage and management tools come built-in with the hardware. This is usually cheap and simple, but it lacks capacity and is harder to configure.
SOFTWARE-BASED DTR
Software-based DTR systems usually rely on software design and development. It is highly configurable since the software is designed to tailor fit company needs and requirements. It is also able to store larger amounts of data information depending on the server capacity. Unfortunately, these can be more expensive than hardware-based DTR systems.
IV. RECOMMENDED DAILY TIME RECORD SYSTEM
lilo is your on-the-go Facial Biometrics Time and Attendance system. It ensures accurate time tracking and location verification using GPS. Accessible on web and mobile devices, it assures employee clock-ins and outs are captured anytime, anywhere. No additional devices
needed for a reliable and secure solution. Perfect for Businesses with remote and field work employees.
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